Accounts Receivable (ARIS - FOODS)
The Accounts Receivable Information System (ARIS) handles all incoming payments and customer transactions. It monitors billing, collections, and outstanding balances, providing real-time visibility of receivables. ARIS helps improve cash collection efficiency and supports accurate financial reporting.

ARIS FCC Update

AR Data Entry “No Effect” Checkbox – AR Report Impact (Billing, SOA, Aging) | May 22, 2026
Overview: 

 As requested, a “ No Effect  on AR Performance ” checkbox has been added to the AR Data Entry when using Provisional Reciept (PR) and Acknowledgement Reciept (AR)  transactions only . 

 Functionality: When the “ No Effect  on AR Performance ” option is selected: 

 

 

 

 It will not be reflected in the Sales Invoice (SI) Balance Inquiry 

 The transaction will not affect the Statement of Account (SOA) 

 It will not impact the Aging Analysis report 

 

 

 

 Behavior 

 

 

 Checked → No impact on AR reports 

 

 

 Unchecked → Transaction behaves normally 

 

 

 Scope : This functionality applies to Provisional Reciept (PR) and Acknowledgement Reciept (AR) transactions only 

 Purpose: 

 This feature allows users to record transactions for reference or documentation purposes without affecting financial reports and balances. 

 Usage Guidelines: 

 

 Enable the checkbox only when the transaction should have no financial impact . 

 Applicable only to Provisional Receipt (PR) and Acknowledgement Receipt (AR) transactions. 

 Ensure proper validation before selecting this option to avoid incorrect reporting. 

 

 Updates Included: 

 

 Implementation of the “No Effect on AR Performance ” checkbox in the AR Data Entry module. 

 Additional enhancements based on the approved request for the ARIS FCC program. 

 

 Reference (Ticket Details): This update is implemented based on the approved request 

 

 Ticket ID: 644 

 

 

 Screenshots / Visual Reference: Attached below are the screenshots of the accomplished updates for ARIS BW program 

 Click the arrow (▶) to expand, collapse, and view the corresponding screenshots.  

 

 ARIS Foods REV 

 

 

 

 AR Data Entry – Transaction Type 

 Select “AR” or “PR” as the transaction type (un checked or checked ). 

 

 

 

 Unchecked: No Effect on AR Performance Expected Results 

 

 Billing/AR Application Inquiry 

 AR and PR transactions are reflected in the Billing Inquiry when the “No Effect” checkbox is not selected (unchecked) . 

 

 

 

 

 

 Statement of Account (SOA) 

 AR and PR transactions are reflected in the Statement of Accounts (SOA) when the “No Effect” checkbox is not selected (unchecked) . 

 

 

 

 

 

 Aging Analysis 

 AR and PR transactions are reflected in the Aging Analysis (outcome/print preview) when the “No Effect” checkbox is not selected (unchecked) . 

 

 

 

 

 Checked: No Effect on AR Performance Expected Results 

 

 Billing/AR Application Inquiry 

 AR and PR transactions are reflected in the Billing Inquiry when the “No Effect” checkbox is selected (checked) . 

 

 

 

 Statement of Account (SOA) 

 AR and PR transactions are reflected in the Billing Inquiry when the “No Effect” checkbox is selected (checked) . 

 

 

 

 Aging Analysis 

 AR and PR transactions are reflected in the Aging Analysis (outcome/print preview) when the “No Effect” checkbox is selected (checked) .

Collection Receipt Restriction – Different Customer Code Validation | April 16, 2026
Overview A system validation has been implemented in ARIS (Accounts Receivable Information System) to prevent saving of Collection Receipts when a different customer code is used in transactions with a Sales Invoice reference. 

 Functionality With this update: 

 

 

 The system validates the Customer Code during Collection Receipt entry 

 

 

 If a different customer code is detected from the referenced Sales Invoice: 

 

 

 The system will prevent saving 

 

 

 A validation message will be displayed 

 

 

 

 

 Validation Behavior 

 

 

 If the Customer Code matches the Sales Invoice reference: 

 ✔️ Transaction is saved successfully 

 

 

 If the Customer Code is different : 

 ❌ System displays error message 

 ❌ Saving is not allowed 

 

 

 System Message 

 

 “This Sales App Ref No. [Reference No.] has a different customer. Please check. Saving not possible .” 

 

 Purpose 

 This validation prevents incorrect posting of Collection Receipts by ensuring that customer codes match the referenced Sales Invoice , avoiding accounting discrepancies. 

 Scope Applies to: 

 

 

 Collection Receipt transactions 

 

 

 AR Transaction Data Entry 

 

 

 ARIS system 

 

 

 Reference (Ticket Details): This update is implemented based on the approved request 

 

 Ticket ID: 652 

 

 

 Screenshots / Visual Reference: Attached below are the screenshots of the accomplished updates for ARIS FCC  program 

 Click the arrow   (▶)  to expand, collapse, and view the corresponding screenshots.  

 

 User Login Screen 

   

 

 

 Navigation to AR Transaction Data Entry 

   

 

 

 Data Entry with Customer and Reference Input 

   

 

 

 Payment Application Reference Form (Accept Reference) 

   

 

 

 Entered Reference with Different Customer Code 

   

 

 

 Save Action Attempt 

   

 

 

 Validation Message – Different Customer Code Detected 

   

 

 

 System Process Flow